Vermont

Professional painting contractors are one of the groups most affected by PaintCare. If you are a painting contractor, please review the information below to learn more about PaintCare, the fees, and paint recycling services available from PaintCare.

As required by state law, a paint stewardship assessment (“PaintCare Fee”) must be added by manufacturers to the wholesale price of all architectural paint sold in the state. This fee is paid by manufacturers to PaintCare to fund setting up drop-off sites for leftover, postconsumer paint, and for the transportation, recycling, and proper disposal of that paint. The fees also pay for consumer education and program administrative costs. The fees are based on container size as follows:

Important Note:

It is expected that contractors will pass the fees on to their customers in order to recoup the fees they pay on the product. When estimating jobs, contractors should take these fees into account by checking with your suppliers to make sure the quotes for paint products include the fees. You should also let your customers know that you will be including these fees in your quotes.

Retail drop-off sites provide a convenient and no cost recycling option for painting contractors and other businesses. Businesses that generate less than 220 pounds of hazardous waste* per month will be able to use these sites to recycle all program products (both water and oil-based) with some restrictions on quantities per month. Larger businesses (those that generate more than 220 pounds of hazardous waste per month) may use the drop-off sites for their water-based program products only; they are not able to use the sites for oil-based paint or other solvent-based products.

* 220 pounds is about 20-30 gallons of paint. When counting how much hazardous waste you generate in a month, oil-based paint counts (because by law it is a hazardous waste), but latex and other water-based paint does not count toward the 220 pound monthly total.

Information for painting contractors is available for print or download.

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Let your customers know that you are a paint drop-off location!  Visit our Drop-Off Site Promotion Toolkit for artwork for digital advertising, social media, or print advertising.

You can also order free point-of-sale (POS) materials or signage for your business or organization.

• Drop-Off Site Promotion Toolkit. Use these digital and print ad templates to promote your store as a PaintCare drop-off site on a website, in social media, or in a print newspaper or other publication.
• Order signs and point-of-sale materials.
• Connect with us on Facebook, Twitter, and Instagram.

Retailers who are drop off sites must maintain these required records for three years:

• 1. Employee training logs for the PaintCare program. Download training log here.
  2. Shipping documents provided to the retailer by PaintCare’s contracted transporter.
  3. Generator certification for organizations dropping off oil-based paints. PaintCare provides exempt generator certification forms to drop-off sites to be signed by all businesses and organizations that drop off oil-based paint or other solvent based program products. Signing the form is not necessary for those with only latex or water based program products. The form was updated in August 2017 due to changes to the Resource Conservation and Recovery Act regulations by the U.S. Environmental Protection Agency. Download the current form here: Exempt Generator Certification Form

Not a drop-off site, but are interested in becoming one? Please see the information in the Partnering with PaintCare section at the bottom of this page.

The Vermont Paint Stewardship Law requires retailers of paint to include the PaintCare Fee in the sale price of program products and only sell products registered with the program. (Retailers may also volunteer to become a drop-off site – see fact sheet below). More details are provided here:

a. Add Assessment Fee: Manufacturers must add the PaintCare Fee to their wholesale price of each container of paint. Retailers must ensure these fees are passed down to the consumer. The fees are based on container size as follows as shown in the table below.

b. Sell Registered Brands: Retailers must make sure they do not sell unregistered architectural paint brands. Retailers can verify the registration of manufacturers and brands using the following lists which are updated regularly. If you are a retailer and do not see a manufacturer or brand of paint sold in your store on these lists, please contact PaintCare at (855) 726-6809.

• Registered Manufacturers
• Registered Brands

c. Provide information to consumers about the paint stewardship program and recycling opportunities in Vermont. PaintCare has developed the General Poster and Program Brochure to help retailers meet this requirement. See ordering information below.

Brochures and other printed materials are available to retailers and facilities at no charge. 
Order additional materials online, or place an order by calling PaintCare at (855) 724-6809 or by sending a completed form by email, fax, or regular mail.

• Order Form for Brochures and Other Printed Materials. Also in Word.

The following materials are available:

• Program Brochure (“Recycle with PaintCare”)
• Mini-Card (Find a paint drop-off site)
• Fact Sheet: Painting Contractors This fact sheet was developed at the request of retailers to help explain the program to their customers who are painting contractors. Some retailers have found it useful to send this to regular customers with monthly statements.
• Fact Sheet: Large Volume Pick-Up Service  Also available in Spanish.
• General Poster for Retailers. Display in stores in the paint department or near the cash registers to help explain the program to customers.
• Leftover Paint Receipt Form Use this receipt if someone dropping off paint asks for one. (Some county or city inspectors ask businesses to show receipts to demonstrate that they disposed or recycled of their paint.)

• Fact Sheet: Paint Retailers Informs all paint retailers in Vermont of their responsibilities under the paint stewardship program.
• Fact Sheet: PaintCare Fees Answers to common questions from retailers about fees.
• Fact Sheet: Mistints Answers to common questions from retailers about mistints, damaged, spoiled, and obsolete paint.

PaintCare welcomes partnerships with municipal agencies, especially those that operate household hazardous waste collection programs, landfills, and transfer stations. PaintCare covers the cost of paint storage bins, paint transportation and recycling, public outreach, and education. There is no monetary compensation for operations or labor costs associated with serving as a drop-off site. To learn more, please see the following fact sheets and interest forms. For municipal agencies that wish to offer services to PaintCare in addition to serving as a drop-off site, monetary compensation may be negotiated. These services include reprocessing paint at your site, bulking paint in situations where storage space is limited, offering usable paint in original containers to the public (“Waste Exchange”), and transportation from municipal-owned satellite locations to a main site. Read more about becoming a PaintCare drop-off location:

• Fact Sheet for HHW Programs. If you would like to partner with PaintCare, please fill out our Online HHW Interest Form (or use the Word or PDF version and send by email, fax or regular mail).
• Fact Sheet for Transfer Stations and Recycling Centers. If you would like to partner with PaintCare, please fill out our Online Interest Form (or use the Word or PDF version and send by email, fax or regular mail).

Watch our video about becoming a PaintCare drop-off location:

If you are already a PaintCare partner you can order PaintCare signs for your location, click here for a Sign Order Form.

Municipalities that have contracts with PaintCare may request partial funding for pre-approved joint outreach activities with PaintCare to promote PaintCare drop-off sites and events. Past projects have included newspaper advertising, direct mail, and radio campaigns. For details, please read the following fact sheet.

• Fact Sheet: Joint Outreach Projects
• Proposal Form (Word). Form also available as PDF

PaintCare encourages household hazardous waste programs, reuse stores and others to operate paint reuse programs (i.e., swap shops or exchanges). Reuse programs return good quality unused paint to the local community at low or no cost. Reuse is a preferred method of waste management. To encourage reuse, PaintCare will compensate paint drop-off sites operating a reuse program under a contract with PaintCare. PaintCare allows two different reporting methods by container or by volume as described here.

• Fact Sheet: Reuse Pricing

PaintCare prepares an annual report for the 12 months ending June 30. The first report for Vermont covers 14 months because the program started two months early.

• 2018 Annual Report (July 2017 – June 2018)
• On January 17, 2019, PaintCare hosted a public webinar to review the most recent Annual Reports for its programs in Connecticut, Maine, Rhode Island, and Vermont, and provide an update on program activities. A recording of the webinar is available here.
• 2017 Annual Report (July 2016 – June 2017)
• 2016 Annual Report (July 2015 – June 2016), revised  October 24, 2017
• 2015 Annual Report (May 2014 – June 2015), revised October 24, 2017

PaintCare’s program plan describes the operations, outreach, and other activities of the Vermont Paint Stewardship Program:

• Vermont Paint Stewardship Plan (August 2017) 
• Vermont Paint Stewardship Plan (March 2016)
• Vermont Paint Stewardship Plan (January 2014)

The Vermont program is a result of Act 58 passed in 2013.

• Vermont Paint Product Stewardship Law (2013)

State Agency

The state agency for the Vermont paint stewardship program is the Vermont Agency of Natural Resources (ANR).

• Visit ANR’s Paint Stewardship page.

The Product Stewardship Institute (PSI) evaluated the effects of the PaintCare program on household hazardous waste (HHW) programs in five states that implemented paint stewardship prior to September 2014: California, Connecticut, Oregon, Rhode Island, and Vermont. This report summarizes PSI’s findings from the cross-state evaluation.

• Paint Stewardship: Effect on Household Hazardous Waste Programs (December 2015)

The Vermont Department of Taxes has provided an explanation of why the PaintCare Recovery Fee is subject to state sales tax in the following letter:

• Letter regarding Vermont Sales Tax (March 20, 2013)